Imagine you had been working on a really important Workbook for hours and the system crashes. The file is not saved, and you just lost hours of work because you forget to hit the save button. But what about when you realize that you made a mistake while working on the workbook an hour ago? How do you go back to an older version of the Excel file?
By default, Microsoft provides an AutoRecovery option which can recover files that were saved, but their latest version cannot be accessed because the system or Excel crashed.
- Configure the AutoRecover Settings in Excel
- Go to the File tab and click on Options
- Click on the Save tab
Make sure both ‘Save AutoRecover information every Z minutes’ and Keep the last autosaved version if I close without saving’ are checked. You can also keep the autorecover duration to the smallest to make sure every file is saved
Click on OK
After this, whenever you open Excel after a crash, you will be able to see the files that can be autorecovered. But, this only applies to files that have been saved at least once. For files that haven’t been saved at all, follow the steps in the next section.
Recover unsaved Excel file
In order to recover an Excel file that you forget to save, follow the steps below;
- Go to the file tab and click on ‘Open’
- Now click on the Recent Workbooks option on the top left
- Now scroll to the bottom and click on ‘Recover Unsaved Workbooks’ button
- Scroll through the list and search for the file you lost.
- Double-click on it to open it
- The document will open in Excel, now all you have to do is hit the Save As button
- Recover overwritten Excel files
If you are using Excel 2010 or 2013, then you can easily recover an older version of the document. It is extremely helpful if you made a mistake on the Workbook and realized it late or you just want to see what the workbook looked like before.
To do this, here are the steps you need to follow:
- Click on the File tab and select Info
- Now click on the manage versions tab. There you will be able to see all the versions that were autosaved by Excel
But you can also see these autosaved versions until you have saved the file. Once the current version of the file has been saved, all the previous autosaved files will disappear. To save them, you need to take the backup of the file.
Saving a backup of Excel file
Taking a backup of Excel files makes it possible to revisit older versions in case you made a mistake. This can be useful when you hit the save button when you didn’t mean it or when you delete the main original final.
- Go to the File tab and click on ‘Save as’
- Now click on the Browse tab at the bottom
- A Save as window will open up. At the bottom of it, there is an option called Tools
- Click on Tools and select ‘General options’
- In the new Window, check on ‘Always create backup
Now every new Excel file that you create will have a backup file associated with it. But remember that backup Excel files have a different extension – .xlk. It is always advised to see the help of a professional data recovery service as they know how to go about it better.